Frequently Asked Questions

What must I do to reserve my date?
To reserve your requested date, PCC requires a non-refundable deposit in the amount of the event fee. All events must be sponsored by a member in good standing, and an event sponsorship form must be submitted by the member. Both checks and credit cards are accepted.

Does PCC accept credit cards?
PCC does accept credit cards as a form of payment, however a two percent fee applies to Visa/Mastercard and a three percent service fee applies to American Express. 

What is the cancellation policy?
Initial deposits are non refundable, cancellations will result in loss of deposit unless the date can be rebooked with a similar event.

What is your inclement weather policy?
Unfortunately, weather is unpredictable. PCC cannot be held responsible for inclement weather on the day of the event. The client assumes full responsibility for any costs associated with inclement weather. You may rebook your function due to inclement weather within 60 days of original event, subject to PCC approval and availability. If client chooses to cancel function due to inclement weather, all PCC cancellation policies will apply. 

When is a final guest count guarantee due?
The client should provide the final guest count five business days prior to the event. This number will constitute the guarantee and will determine the amount for which you will be billed, unless your actual guest count is higher. This guarantee will not be subject to reduction and charges will be made accordingly. In the event of dramatic fluctuations in the number of guests, the PCC reserves the right to change room assignments. Any adjustments in the difference between the deposit and the balance due based on the guaranteed count will be reflected on the final invoice.

May I bring in outside food and beverage?
All food and beverage at Pensacola Country Club is provided by our Executive Chef and his culinary team. 

Do you have a dance floor?
Yes, we have a 16x20 dance floor that can be sized and set up depending on your needs. The dance floor rental fee is $300.

How many hours are allocated for functions?
Event spaces are allocated for a four hour rental period. 

Are table linens available?
PCC provides white floor length linens and coordinating napkins, which are included in the event fee.

Do you have restrictions on decorations?
Decorations must be approved by the Catering Director. PCC will not allow items to be affixed to the surface of our walls. A set up fee may be applied to any event that requires dining room furniture reconfiguration. 

Do you have preferred vendors?
The club has many relationships with preferred vendors in the Pensacola area. We will be glad to help you with any additional services you may need for your event.

What types of food service do you offer?
We offer cocktail-style receptions, buffet receptions and formal seated dinner options. 

Do you include a wedding cake for the reception?
We do not provide wedding cakes as part of our catering service. If you choose to have a baker provide a wedding cake, PCC will be happy to slice and serve the cake for no additional fee.

Can we have a champagne toast?
A champagne toast at cake cutting is an excellent way to celebrate the new couple, and can be included if you wish.

Do you have a service or labor fee?
A 20 percent service charge will be added to the total food and beverage cost. No additional gratuity is necessary.

What is the bartender fee for a cash bar?
The PCC event team will determine the amount of bars necessary to accommodate your guests. There is no charge for bartenders when the bar is hosted, but a $50 per bartender fee applies for a cash bar.

Can I set up a tent?
Tents may be set up on the lawn area just behind the clubhouse. The Catering Director can handle the tent rental, set up and break down if you wish.

When can I get in to set up the room?
For evening events, tables are placed and covered with linens by mid afternoon in most cases, although this is flexible and may be done earlier at your request. Please note: decorations left after an event will be discarded.

What are the costs involved with hosting a reception at PCC?
All costs are determined by the guest count, the number and nature of the hors d’oeuvres and the type of bar service. Costs will be presented in a custom proposal after you meet with the PCC Chef and Catering Director to discuss menu, room layout and other event details.